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About folders

directory directories
Folders are similar to the folders or directories you find on your own computer. They contain documents and other folders. Make a new folder with .
Unlike folders on your PC, however, folders here also have some associated descriptive information, shown underneath the folder name when you are looking at its contents. Change this information with (on the menu).
Furthermore, the contents are more than just files. Documents store multiple versions, comments on them and related information.

Publication structure

Also, folders can be organised according to the structure of the putative publication they represent. The nature of the folder is shown just after its name when you are looking at the folder contents.
Each folder at the top level represents a project. A project determines who can see and work on the files it contains and it will store files for a single publication, a series of publications like editions of a magazine or a disparate publications that the people assigned to it are responsible for.
Within each project, folders are then categorised hierarchically. You don't have to use all the levels of the hierarchy - indeed you could make all folders 'miscellaneous'. They are there if you want them to represents parts of a publication:
Project
          Collection…
                    Letter
                              Section
                                        Miscellaneous…
          Book
                    Section
                              Chapter
                                        Section
                                                  Miscellaneous…
          Publication
                    Edition
                              Section
                                        Article
                                                  Miscellaneous…
          and a few others
For example, say you want to produce a series of magazines. If you are using the project for something else as well, the top level might be a publication folder which then has a folder for each edition. If the only function of the project is for the magazines, then you could start with editions - no need for the publication folder. An edition consists of articles, which could group together all the documents for that article including words and pictures. Sometimes articles might be grouped into sections of the edition.

Managing folders (rename, delete etc.)

useto do this
add a new folder in an existing folder
add a new document to a folder
zip up the contents of the folder, including all the sub-folders and their contents and download the zip file. Only the most recent version of each document is included, however. This is a way of getting lots of files out at one go. If the files and folders you want are spread out, you can still get them out as one zip file: select each and then on the selected items folder.
select the folder - that is, to remember it in a special selected items folder which you can see using . Use selections to gather together items for bulk download and to move them from one folder to another.
bookmark the folder - that is, to remember it in a special folder which you can see using and then 'bookmarked items'.
start or cancel a watch, that is to be sent an email when anything in the folder or any of its content folders changes.
set a deadline for comments on the newest version of every document in the folder and its descendant folders.
 
(on the put menu...)
move selected items from their current folders into the folder you are looking at.
make cross reference(s) to selected items in the folder.
(on the view menu...)
Show contents and comments for everything in this folder and its sub-folders.
List all changes to the folder and everything in it.
(on the manage menu...)
Add descriptive note about a folder ( to change existing note)
be reminded about this folder for some time in the future
Set (or amend) a deadline for everything in this folder at once
Set up, change or look at the results of a vote by colleagues among documents in this folder
rename a folder. Also to change the folder category (see above).
remove a folder (or some or all of its contents).
Publish all the documents in this folder to the same public page
Designate this folder as a dead letterbox to which public submissions can be made or emailed

How do I move stuff from one folder to another?

Why can't I add a folder or do other things to folders?

Three possibilities:

Dead letterboxes

One or more folders within a project can be designated as a dead letterbox dead letterbox indicator. This means the folder is assigned both a public URL and email address which anyone who knows the URL or email address (which can include a random number to avoid spam) can upload or email documents to.