Ensembling Help

Set, change or clear deadlines

set deadline

change deadline

Use

set deadline

on the

manage

menu to set deadlines for making comments the newest version of one or more documents. Use

change deadline

to change a deadline.

You can also set a deadline when you first upload a file using

add document

or when you

supersede

one version with another.

Choose the time of for the deadline on the first menu and the day on the second.

How do I remove a deadline altogether?

Just leave the date and time blank.

I want to set the same deadline on several documents

Select the documents you want to set a common deadline for:
- select the first using
  
  select
- add more using
  
  add to selection
- or select all the contents of a folder with
  
  select all
  on the folder's
  
  select
  menu
- or add all the contents of a folder to those already selected using
  
  add all to selection
  on the folder's
  
  select
  menu
choose

selected items
(on the

show
menu – or

show selected
on the

select
menu), which will show all the selected items
choose

set deadline
on the selected folder's

manage
menu.

What if I leave one of the menus blank?

A blank time is interpreted to mean 'at the end of the day', i.e. midnight.

A blank day is interpreted to mean 'today' – so take care to choose a time later today as you can't set deadlines already passed.

What is the significance of setting a deadline?

A deadline does not stop someone making a comment. Setting a deadline does two things:

the deadline is displayed under the version number, increasingly highlighted as the deadline approaches then passes
if you try to make a comment on a file for which the deadline has passed, you will receive a warning.

An approaching deadline is also included in any watch emails and you can list all forthcoming deadlines using

show

and choosing 'pending deadlines'.

Time zones

Colleagues may be working in different locations and therefore time zones. You can say which time zone you are in using

my details

on the

settings

menu.

When you set a deadline, you are doing so relative to your own time zone. That deadline will be the same absolute time for everyone, so for some people your convenient 5pm end may be in the middle of their night. That may be inconvenient but unavoidable.

People in time zones different to you will see the deadline posted in their own local time when they look at the page. They will see the yellow and green flashes saying "due today" and "due tomorrow" at different times from you (because their days are different from yours), but the deadline will always end at the same time for everyone.