About Cross References
links shortcuts short cuts
While a document or
folder can only belong in any one folder in
one project, you can make a cross reference to a folder or document in
some other folder. This means you can group documents and folders
together in more than one folder for different purposes.
A cross reference is very similar to what Microsoft Windows calls
a short cut, Mac OS calls an alias and Unix/Linux
calls a soft link.
What does a cross reference look like?
When you are looking at a folder, it looks like any other item in
that folder, except that it has an arrow next to the name, . When you click on it you are taken to the original document or
folder.
. When you click on it you are taken to the original document or
folder.Why would I want one?
You can group items according to their purpose. When items have
more than one purpose, you can use cross references to put them in
more than one folder at once, in effect. A personal example of this is
to have a folder (or personal project) of frequently used items or
current work in progress.
So how do I make a cross reference?
- the item you want to reference
- to reference more than one item, add the others to the selection using
- go to the folder you want to put the cross references in
- choose on the menu
Can I cross reference a document in one project in a folder in another project?
Yes, you can. However, colleagues in
the project containing the cross references who do not also have
privileges in the project containing the referenced document (or
folder) will not be able to see it. Similarly, any privileges they do
have to work on the referenced document will be those from the project
containing that document not the project containing the cross
reference.
If I delete a folder containing cross references, will the referenced documents and folders also be deleted?
No.
How do I delete a cross reference?
- select the cross reference in the folder in which it appears
- choose (on the menu)
- choose the "only the selected items in this folder" option
You cannot delete the cross reference when you are looking at the
referenced document or folder directly, only from the folder in which
the cross reference appears. If you delete a folder containing cross
references (directly or indirectly) only the cross references are
deleted, not the original items they refer to.
What happens to a cross reference if I delete the referenced item?
The cross reference is deleted also. (This is not how short cuts in
Windows and soft links in Unix behave).
What happens to a cross reference if I move the referenced item?
The cross reference still refers correctly to the moved item in its
new location. However, if the item was moved to a different project
and some users in the project containing the cross reference do not
belong to the new project, they will no longer be able to see the
cross reference (and vice-versa) as mentioned above.
What happens if I use the 'put' menu when I have a cross reference selected?
If you use the
option on the menu, any selected cross references
will be moved to the new location. The referenced items will not be
affected.
If you use the
option, you will get another cross reference to each referenced item, not cross references to cross
references.