[in new window] [back] [close]
[introduction] [FAQ] [search] [index]

Publishing a document
 
publish

Use
 
publish
on the menu for a document to make a URL where people from outside the project can download the most recent version of that document ('make public web page' tab), or to automatically upload a file to a third-party URL ('send elsewhere' tab). Only editors can do this.
When a document is published, you give a name to the publication details. To publish further documents in the same way, use the 'add to existing' tab to just choose the name so you don't have to give the details again.

Publishing to a public web page

Publishing to a public web page is very similar to and they make an almost identical URL. However, dead letterboxes are folders for uploading to, but published items are documents for downloading.

Publishing elsewhere

when first published and whenever a version is superseded, publishing to another web site by:

What's the name and information box for?

These appear at the top of the public folder when the visitor follows the URL you provide to them. Remember they will not be familiar with what the URL is for so may need some more information about why they are being asked to submit a file. A separate name is used so that documents from several different folders can be published together, and also so as not to reveal too much about the internal structure of your project.

About security

The three kinds of security allow you to control who is able to download files from a public page.
add random code to urlAnyone who knows the complete URL can access the public folder. However, a random code in the URL prevents someone guessing the URL. While a stranger is unlikely to guess the URL without the code, someone familiar with Ensembling would know what the URL pattern is like and could make a better stab at it, and URLs can, in principle, be examined by anone who has access to the networks over which they are sent (packet sniffing).
prompt user for pass code to get accessLike a password, you can supply the (randomly generated) pass code separately from the URL and the visitor must supply it to download a file. Of course, it is still only as secure as the distribution of the pass code.
open accessAnyone who knows the URL can download the files. The URL is not linked from anywhere (unless you do this explicitly) so it won't end up in Google available to the general public unless you deliberately do so.

I'd like to make several files available to the recipient

After you publish the first file from a project, you can choose the same name from a menu on the [publish] form. When you do this for a public web page, the file will also be published in the same public folder (with the same security settings). The recipient can choose to download all or some of the files by ticking boxes against the names. When you do this for publishing to a third-party site the file is trabnsferred using the same combination of settings.

I forgot the URL

Click on the published indicator published indicator. You can copy and paste the URL from the form provided, test it, or have the details sent to you by email.

Why would I want the URL emailed to me?

So you can forward it to the people you want to invite to download files.

How do I turn it off?

Click on the published indicator published indicator and choose Make Private Again.