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Getting started

Really quick start

Your rôle

Ensembling is about working together to produce publications, whether on paper or in electronic form. In doing this you will have a particular rôle (which may differ from project to project). For example, you may be a proof reader, making comments on material as it is developed. Or you may be a contributor, originating and amending materials. A separate editor may be appointed to decide what comments to accept or reject. More about rôles…

Logging in and identification

The first thing you will need to do is log in. If you don't have a password, just enter your email address and we'll send an email confirming it is you. More about logging in…
Then you'll need to identify yourself by name for the benefit of your colleagues. You can also give yourself a password here, ask to stay logged in and change other settings personal to you. More about identifying yourself…
You will need to be assigned to a project by its project leader to see and work on it, though you can be assigned automatically to some projects given the relevant URL. You can also make a trial project in the home folder.

Workflow

The idea is that contributors (including authors and photographers, and, where appropriate, people not connected to the project, by way of a dead letterbox) upload (or email) files to Ensembling. We store multiple versions of files, comments and other information along with files, and we call this collectively a document. Documents are grouped into folders (possibly within other folders) as on your computer, and folders into projects (which are shown as the top-most folders).
Each document (and in fact each version of a file, each set of comments, and each folder) have their own URLs, so you may jump straight to a document by clicking on a link someone sent to you. Alternatively you may start at the top and navigate down through the folders to the document you need by clicking on the icons or names of intermediate folders and eventually the document. The top left of each screen shows you where you are in this folder hierarchy, and you can click on the names there to go back to any level.
Proof readers then get to work making comments on the draft documents. The editor (who may also be the original author) indicates which comments to adopt. The author can then make these changes in the original document and upload a new version. And so on until everyone is happy.
Finally, the file can be made available outside the project. For example, a PDF of the finished piece may be supplied to a printer by way of a Ensembling URL.
More about workflow…

The screen

Here's a quick run down of what you are looking at. Most of the time you will be looking at the contents of a folder or the contents of a document.
More about the screen layout…

Making a comment

To make a comment, click on the page at the place which the comment refers to. If your comment is about a word, sentence or paragraph or area of a picture, click and drag across the relevant portion.
Then type in your comment, and click Save. You can also, or instead, select one of the many 'proof marks' as a quick way of saying "delete this text" or "make lower case".
To see an existing comment, click on its proof mark on the page. You can also step through the existing comments using the little up and down arrows to the right of the yellow comment tab.
To respond to an existing comment, click
 
respond
.
More about comments…

Downloading/printing a file

To get a copy of the original file, perhaps to print it, choose . You will need the application on your computer that is able to read a file in whatever format, for example Microsoft Word or Acrobat Reader.
If you are going to make changes to a file, it will be helpful to your colleagues if you use rather than .
You can also download lots of files at once in a Zip file, with .

Adding a file

Assuming you are a contributor to the project, go to the folder where you want to add the document and choose . Choose the file, or paste plain text, and possibly other information as required, and click OK. A document doesn't necessarily have to have the same name as the file.
You can also add new folders as necessary, of course, and also upload several files and folders at once, including in a Zip file which you can choose to have unzipped automatically, or use (on the ) later if required.

Other things to do

As well as the obvious administrative things like being able to , (both on the menu) and find information (, on the menu) about items, you can (assuming your rôle allows it) also: