About invitiations
You will often want to invite people to look at
a
document you have added. While you can
do this just by sending them an email yourself, it is better to have
Ensembling do it for you. That way,
- the link sent includes an automatic login, so they can by-pass logging in
- the email goes to people
actually assigned to
the project: if you accidentally send it
to someone else they won't be able to see it
- it's easier
- they get to see a thumbnail of the first page
To send an invitation when adding a new document (or
new
version) simply tick/check the box
provided on the
or form.
For an existing document, send
colleagues an invitiation,
using on the menu.
Unique URL
Each
folder and
document (and indeed
version of a document) has its own URL. You can just
copy the URL from the address bar of your browser when you are looking
at it, and paste that into an email, Word document etc. You can also find
and copy URLs on the panel
(on the menu).
Comment URLs
Each set of comments also has its own unique URL. This means you
can direct colleagues attention to a particular part of a file. You
can discover this URL using
on the menu.
They are also linked
from
watch emails
and (on
the menu)
Requesting access
Only
colleagues permitted to use
the
project can follow a URL you send
yourself. If you want to make a document public, you need
to
publish it.
If someone not assigned to the project does follow a URL they can't
access, they will see a message which allows them to press a button to send
a message to the
project manager(s) requesting access.